Privacy Policy

Last updated: 20 October 2026

Puck("we", "us", "our") provides AI-powered adaptability assessments for recruitment. This policy explains how we collect, use, and protect your personal data when you complete an assessment through our platform.

Data we collect

  • Personal information — name, email address, phone number, LinkedIn profile URL
  • Application materials — CV/resume and cover letter, if provided
  • Assessment responses — your answers to all assessment questions
  • Behavioural metadata — response timing and keystroke patterns, collected for quality assurance and response authenticity verification
  • Audio recordings — if you use voice input, your spoken responses are recorded and transcribed

How we use your data

  • Generate your adaptability assessment scores and candidate profile
  • Match candidates to open roles based on assessment results
  • Analyse keystroke and timing patterns to verify response authenticity and quality
  • Improve our assessment algorithms and scoring models

Who sees your data

Your assessment results and profile are shared with:

  • The hiring team at the recruiting organisation that invited you to take the assessment
  • Clients we work for — a short summary of your experience without your name, employers or contact details, while we talk to you about their role
  • Clients we introduce you to — your name, CV, LinkedIn profile and our note about you, only once you have agreed to that introduction
  • Companies we approach for you — only if you ask Puck to look for your next role, the same anonymised profile
  • Puck platform administrators for operational support and quality assurance

We do not sell your data to third parties.

AI processing

Your assessment responses are scored using AI (powered by OpenAI). The AI generates structured scores across adaptability dimensions. No human reads your individual responses during the scoring process — the hiring team views only the generated assessment reports and summary profiles.

CV screening

Puck uses an AI system to read the CV you send, or one you have sent us before, and help our recruiters decide which applications to look at first. A person makes every decision about your application: the AI never rejects anyone, moves you forward or contacts you.

Your written answers. It also reads your written answers to the form’s questions, for how specific and complete they are; spelling, grammar and length never count. For questions our recruiters set up to be read, the AI looks at how specific your answer is, what you personally did, what changed as a result, whether you answered every part of the question and the reasoning you give, and which of your own sentences shows it. It also checks whether anything in an answer conflicts with your CV, for a recruiter to look at. As with your CV, your name and contact details are removed first, it never decides anything, and a person reads every application.

How it works. For a role with screening criteria (the skills and experience the role needs, written by our recruiters), an AI system reads the text of your CV and, for each criterion, says how clearly your CV shows it and which line of your CV that rests on. If your application does not include a CV, it reads the most recent CV you have sent us before, if there is one. Before it reads your CV, your name is removed and your email address, phone number and profile links are hidden. Criteria may not ask about who you are: your age, sex, ethnicity, religion, disability or any other protected characteristic. What comes back is a suggested reading order for our recruiters. It never rejects you, moves your application on or contacts you.

What is recorded.Each assessment the AI makes is logged: which criterion, the result, and a fingerprint of the CV it read (never the CV itself), so that it can be explained and checked. The lines of your CV it quotes are deleted with the CV’s text, whether that text is replaced, removed under our retention rules, or deleted at your request.

Your choice. To ask for a person to review your application without the AI, or to find out how it was used, email hello@hirewithpuck.com. You can also object to it, or ask what it concluded about you, using the rights below.

If we contacted you about a candidate

If Puck emailed you at work to introduce a candidate, this section is for you.

  • What we hold — your name, job title, company and work email address, and what we sent you and when
  • Where it came from — your company’s public information, such as its website and public profiles, and a check that the work address receives email
  • Why — our legitimate interest in introducing a candidate whose experience fits your work. We share only an anonymised profile, never the candidate’s name or contact details without their agreement
  • How long — 12 months from when we last contacted you, then it is deleted
  • Your choice — you can object at any time and we will not contact you again. Reply to our email, or use the contact details below. You have the same rights as everyone else in this notice

Data retention

Your personal data and assessment results are retained for 12 months from the date of your assessment. After this period, data is either anonymised for research purposes or deleted. You may request deletion at any time (see your rights below).

Your rights

  • Access — request a copy of the personal data we hold about you
  • Deletion — request that we delete your personal data
  • Withdraw consent — you may withdraw your consent at any time; however, assessment results may be retained in anonymised form
  • Data portability — request your data in a structured, machine-readable format
  • Human review — ask for a person to look at your application without the AI’s reading of your CV, and to challenge what it concluded

To exercise any of these rights, contact us at the address below.

Cookies

We use session cookies only, which are necessary for the assessment to function correctly. We do not use tracking cookies, analytics cookies, or any third-party advertising cookies.

Third-party services

  • OpenAI — processes assessment responses for AI scoring
  • TypeSafe — reads CV text, with your name and contact details removed, to help recruiters prioritise applications
  • Supabase — database hosting and authentication

Your data is never sold to third parties.

Contact

For any privacy-related questions or to exercise your data rights, contact us at hello@hirewithpuck.com